This role is for Singaporean Nationals or Permanent Residents only.
Thinking Machines is a technology consultancy building AI & data platforms to solve high impact problems for our client. Our vision is for Southeast Asia to become a global hub for data science. To do that, we create data cultures, one organization at a time.
We’re a company made up of intellectually curious, civic-minded, forever-learning individuals. We believe that great data science products are built with care for people, and that the best way to drive inclusive innovation is to start with a diverse team.
Our field of work is incredibly dynamic, so we want to work with people who are committed to growing with us. We want to hire people who can demonstrate an ability to learn, then provide them with personalized coaching, growth opportunities, and a great working environment to get them to world-class.
We are a data science consultancy seeking an Executive Assistant to join our Singapore Office.
As Executive Assistant, you'll provide high-level administrative support to our CEO, creating organization where needed while ensuring consistent follow-through on all her commitments. Immediate priorities include coordinating and scheduling training sessions for an anchor client and implementing reliable tracking to prevent anything from being overlooked.
You'll also be expected to assist her Chief Of Staff on organization-wide initiatives, manage logistics for CEO Office-run events, and maintain a comprehensive tracking of all CEO commitments and deadlines. We are looking for someone who is up for a challenge and has the initiative to seek out ways to be useful. We move fast, and we expect you to keep up!
The following is an incomplete but representative list of things you can expect to be doing:
Strategic Calendar Management. Partner with the Chief of Staff to optimize our CEO's schedule, balancing competing demands while ensuring her time allocation reflects company priorities and maintains essential flexibility.
Information Processing and Action Tracking. Use AI tools to capture important insights from meetings, turn conversations into clear next steps, and maintain accountability by tracking action items across teams.
Communication Triaging. Be the friendly first point of contact for our CEO, handle calls and emails with care, and make smart decisions about triaging inbound and outbound CEO communications.
Executive Task Coordination. Stay on top of the CEO's to-do list, arrange hassle-free travel or meeting logistics, research on leads, and create simple systems so nothing slips through the cracks.
We are looking for someone who has:
Singaporean Nationality or Permanent Residence
2+ years of relevant work experience supporting executives in an administrative capacity
High proficiency in Google Suite and Microsoft Office
Exceptional organizational skills - You have demonstrated ability to organize schedules and events. You create and maintain systems that ensure everything stays on track.
Relentless follow-through - You track commitments diligently and ensure completion.
Thoughtful clarity seeking - You ask insightful questions to ensure alignment and prevent misunderstandings and you confidently seek clarification.
Proactive problem prevention - You anticipate needs before they're expressed.
Effective Business English communication - You articulate points clearly and convey information effectively.
Detail-orientation - You notice and manage the small details that make a big difference.
Adaptability - You thrive in changing environments and adjust priorities effectively.
Trustworthiness - You handle sensitive information with care and complete discretion.
High preference for someone who has:
Taken a course(s) from Singapore's SkillsFuture Program
Experience using GenAI tools for productivity
Experience in fast-paced work environments
Experience navigating ambiguous ad hoc projects
We offer the following compensation and benefits:
Competitive salary — Roughly SGD 2,500 to SGD 4,000, depending on experience and skills.
Hybrid Set-Up — Hybrid-remote means employees are required to come in an average of two days a week for client engagements and internal in-person days intended for collaboration, socials, and strategic planning.
Individual professional development budget — an annual budget for conferences, training courses, books, and software is available to sharpen your skills and build new ones to help you grow in your role.
Full health benefits — generous health insurance package upon hiring, with options to include dependents.
Apprenticeship and yearly performance reviews with the leadership team to discuss career and personal goals, job progress and any questions and concerns.